CREATE & CAPTURE DOCUMENTS

Docsvault is a powerful document management software system that helps you to capture all your paper documents or electronic files and centralize them making important information available to all users in the office.

SCANNING OF PAPER DOCUMENTS

Docsvault’s Document Scanning solutions provide all the necessary capabilities for high-speed scanning and OCR to capture and store all paper documents in your office. Docsvault can turn papers into the standard PDF format files that can be viewed in any PDF reader.

IMPORT DIGITAL DOCUMENTS

Simply drag and drop all your existing digital files into Docsvault from any client computer to make them available throughout the office.

MS OFFICE INTEGRATION

Docsvault integration with Microsoft Office applications such as Word, Excel and PowerPoint allows you to add a new document directly into Docsvault from these applications. You can even import all your email correspondence and attachments into Docsvault directly from Outlook.

CREATE PDFs FROM ANY WINDOWS APPLICATIONS

Docsvault provides you the options to Create PDFs from practically any Windows application using the simple print function and save them directly into Docsvault which can then be emailed as attachments or shared within your network.

MANAGE DOCUMENTS

Along with a robust document management software solution Docsvault provides rich set of features that help you to manage your valuable business documents efficiently. Profiling documents, versioning and document tasks are just a few management functions of the many rich features available in Docsvault.

DOCUMENT PROFILES

Docsvault enables you to add more information to documents being stored by using custom Profiles which are collections of user-defined document metadata fields. Document profiling can help you locate the exact documents you are looking for instantly.

VERSION CONTROL

Docsvault checkin and checkout feature ensures that no documents are being edited by users at the same time and prevents overwriting each other’s changes. As a document is modified and subsequently saved, new versions can be automatically created and saved. As each new version is created, it is logged into a Version History, allowing access and tracking of past versions and changes made.

TASK MANAGER

Docsvault’s Task Management features allow you to assign simple or document related tasks to other users and simultaneously keep track of task progress. Each task can have a due date, priority assignment, reminders, and the ability to automatically reoccur in the future. Tasks created can be routed to individual users or to entire groups. Once tasks are marked completed, old tasks can be automatically archived.

CREATE PDFs FROM ANY WINDOWS APPLICATIONS

Docsvault provides you the options to Create PDFs from practically any Windows application using the simple print function and save them directly into Docsvault which can then be emailed as attachments or shared within your network.

SEARCH AND RETRIEVE DOCUMENTS

DOCUMENT SECURITY

Document Management Features to control & audit document access.

ACCESS CONTROL

The Docsvault document management software system allow you to easily setup security rights for any file or folder to allow or prevent access to any user with multiple levels of security. You can control a user's or group's access to an entire cabinet or a single file.

AUDIT TRAIL

The audit trail feature keeps track of what users are accessing and modifying, providing a comprehensive security solution and satisfying compliance requirements.