Docsvault Features Overview

Docsvault is full of features that can help small businesses and large enterprises go paperless. The feature matrix below displays Docsvault's abilities for its Small Business and Enterprise Editions. Difference in features between the two editions is marked in bold.

	Small Business An increadible easy multi-user document managment software	Enterprise A feature rich enterprise class, Desktop and Online Document Management software
Document Management
Version Control System
Simple Workflow With Email Notifications
Custom Document Profiling (Index Fields)
Concurrent Access with Overwrite Protection (Checkin/Checkout Feature)
Document Notes (With User and Time Log)
Schedule Document Tasks and Reminders
Customizable Document Flags to signify state of a document
Set Relations Between Documents
Document Links - Virtually Place a Document in Multiple Locations
Folder Sections With Colored Tabs
Folder Templates (Predefined Folder Structures)
File Templates (Predefined set of draft documents for later one click creation of repetitive documents)
Microsoft Office Word, Excel and PowerPoint Integration
Outlook Integration (Save Emails/Attachments. Attach Documents to Emails)
Save files directly from any application using Windows Explorer Integration
Automatic Email Capture
Identify and retrieve files using Unique Document IDs

Online Document Management
Access documents from anywhere using web browsers
Available to PC, MAC, Linux and mobiledevice users
Create public links to share documents with external users

Records Retention
Create multiple retention policies for different documents
Manage both physical records & digital files in one system
Manage circulation of physical records
Full audit trail and traceability for compliance

Security and Administration
Fine Grained Access Control (Users and Groups)
System Level Rights For Different System Activities
Prevent users from exporting Documents out of the system
User Based and Folder Based Ownership Overrides
Active Directory Integration for user authentication
Reports(view and exports in different file formats)
Maintain parallel repository in simple windows folders
Importing Static Index values from predefined csv or xml file lists
Link Document Profiles to External Databases
Export entire Docsvault repository with metadata
Export Document Profile values as csv, xls, xml, etc

Scanning and Capture
Built-in Advanced Scanning Tools
Document Assembly Before Imports (split, merge, rescan, drag and drop pages, etc.)
Multiple Scan Profiles To Accomplish Different Scan Jobs
Folder Monitoring For Imports (Watched Folders)
Rubber Band OCR for quick profiling
Automatic Document Separation (Barcode, Blank Page, etc.)
Save documents as PDF Files from any application
Convert Tiff files to PDF

OCR and Searchable PDFs
Optical Character Recognition (Optional Module)
Scan and Create Searchable PDF Files
Create Searchable PDF files from Imported PDF Files
Administrative Reporting & Control Options for OCR Process

Search and Retrieval
Comprehensive Search (Simple and Advanced)
Full-text Indexing For Searching Within File Contents
Saved Searches (Public and Private)
Refine Searches To Narrow Down Search Result
Export Search result in different file formats

PDF Manipulation
Integrated PDF Manipulation (PDF Editor)
Assemble PDFs (Append, Reorder, Split, Crop, Extract, etc.)
Merge multiple PDFs to create a new file
Annotate PDFs (Highlight, Notes, Draw, Type, etc.)
Edit PDFs (Change, Move or Delete Text & Images)
Create Custom Dynamic Stamps
Scan and append new pages to any PDF

Audit & Notification
Folder and File Activity Monitoring
Advanced Audit Trial (logs all activities along with from-to information on events)
Set instant or periodic Email Alerts for document events
Query for all activities by any user or under specified location
Export reports in different file formats

Simple Workflow
Route document and assign task to other users
Allot or forward task to individual or a group
Notifications and schedule reminders via email and/or popup alerts
Review the entire tasks workflow (history of task)
Add task-related notes
Assign Personal task and reminders
Export Task lists in various file formats
Access entire Task Manager using web browser
Export Task lists in different file formats

Interface and Usability
Open Multiple Locations in Different Tabs
Details View With Sorting and Filters
Customizable Columns (Display Document Index Values)
Thumbnail View With Variable Thumbnail Sizes
Per Folder / Per User View Settings
Drag & Drop / Copy & Paste Simplicity
Customizable Folder Icons (Choose From a List of Import Your Own)
Windows Explorer Like Simple Interface
Previous and Next buttons to navigate through recent locations
Memory for recently used search terms, folders, files etc.
Email Documents Instantly with Docsvault Quick Email
Export file lists in xml, csv, xls, xlsx and pdf format
Search option in Navigation Dialog to quickly locate folders
My Workspace area to quickly access user specific documents (such as checked out docs, favorite folders & files, recently docs accessed/created, etc.)

Technical
Automated Full and Incremental Backups (if SQL server is installed by Docsvault)
Broadcasting and Server side event Alerts
Server-side Management Tools
Service Availability Monitoring
Database: Microsoft SQL Server 2008 or 2008 R2 with full text indexing and filestream support. (The free SQL 2008 R2 Advanced Services edition is included by default)
IIS Server: 7.x or higher with asp.net support
Type of User Licensing	Standard Read-Only	Standard Read-Only External
Minimum number of users	5	5
Maximum number of users	unlimited	unlimited