Document Management System Report

Productivity and Profitability Analysis with Docsvault

For every business, improving processes and productivity is a constant and inevitable challenge. We have a number of tools that help in the mapping process, quality, and productivity in various industries. These tools help us to gather data and analyze them to track productivity.

For instance, labor productivity reports can help a manufacturing company understand the ratio of product output to hours of labor input. If the company installs new equipment, they can compare labor productivity reports before and after installing it. If there is a sizable positive difference in the output, it will significantly affect the firm’s bottom line. If not, they have to identify bottlenecks and resolve them.

Let’s take another example of a law firm. Let’s say they hire a paralegal that costs $80 / hour. Now, this paralegal puts in 20 hours of billable work each week. So the billable annual amount comes to $76800. At first glance, everything seems normal. But an in-depth Billable / Non-billable time summary will reveal that the paralegal also spends 2 hours daily doing non-billable work like sorting mail, preparing meeting reports, answering telephones, etc. Because you could easily hire an office assistant or clerk at the cost of $15 an hour for this work, and you are paying $80 for it, it can seriously affect your profitability.

Let’s understand how the document management system’s custom reports can help you analyze productivity and profitability.
Custom Productivity and Profitability Reports

• Project / Task Time
  You can compare time spent by users on a task or project within the Docsvault centralized repository to understand how much time each user is allocating for a particular task. This allows you to understand which tasks take away most of the users’ time and eat away at your profits.

• Team / Department Performance
  The Team / Department Productivity report compares each user’s total hours vs. their task hours. The users are subtotaled by the department. This makes for an interesting comparison of department-wise performance.

• Client Time Summary
  The Client Time Summary report shows the total hours worked by the user for a particular client. Some clients take up more of your time and efforts, thus affecting your bottom line.

You can use these document management system reports to determine productivity and profitability. For more information on Custom Reports, see our detailed feature page or call us at 1-888-819-3035 today.