DocAI · AI-Powered Document Capture

DocAI AI Capture combines AI extraction, pattern recognition, and dynamic filing into one seamless add-on for Docsvault. AI Capture runs entirely within DocAI for Docsvault – no switching tools, no external applications.

AI Capture is built to handle the way documents actually arrive – varied layouts, mixed content, multiple languages, and no two sources the same. Here is what makes that possible.

Plain Language Configuration You don’t write code or build extraction templates. Describe what you want to capture in plain language — DocAI understands your intent and applies it. For precise formats, you can also define patterns, date formats, and numeric constraints. Both approaches work together in the same profile.

Profile-Based AI Processing AI Capture is configured per document profile, meaning different document types can have completely different extraction rules. Invoices, contracts, HR forms, and purchase orders all behave exactly as you’ve defined — within the same system, under the same workflow.

Works Across Multiple Layouts Documents from different sources rarely look the same. AI Capture understands content rather than relying on fixed field positions — so it extracts the right values whether a document follows a standard layout or not. No template rebuilding when layouts change.

Zero-Template Extraction Traditional OCR capture tools require template configuration for every document variant. AI Capture needs no templates — it reads and understands document content using AI, making it immediately usable across document types without upfront mapping work.

Reads Unstructured Content Not all documents are structured into neat fields and tables. AI Capture can read and extract from semi-structured and narrative content – finding the right information even when it isn’t in a predictable location.

Handwritten Content AI Capture can read handwritten fields within documents – extending capture capability to forms and paperwork that mix printed and handwritten content.

Multi-Language Support Documents don’t always arrive in one language. AI Capture works across multiple languages, making it suitable for organizations operating internationally or receiving documents from multilingual partners and clients.

Automatic Metadata Quality Improvement Every document indexed through AI Capture contributes to a more consistent, higher-quality metadata layer across your Docsvault system. Standardized extraction means cleaner records, more reliable search results, and less time spent correcting inconsistent index data.

No Training Required AI Capture does not require a training period or a dataset of historical documents to function. Configure your profiles and it works immediately — from the first document imported.

DocAI AI Capture integrates directly with all major document intake methods in Docsvault, ensuring consistent data capture regardless of how documents enter the system.

Import Dialog

Apply AI data capture during bulk uploads and manual imports. Index fields are populated automatically as documents arrive — no manual re-entry, no post-import cleanup.

Scanning Module

Capture and extract data in real time from paper documents scanned directly inside Docsvault. AI Capture processes the document at the point of scan, so physical paperwork enters your system already indexed and ready to use.

Filing Area

Apply AI Capture to documents in the Filing Area before moving them into the repository. Extract, profile, and file in one place without switching applications or returning to the import workflow.

Most capture tools support a fixed set of document types. AI Capture works differently – it reads and understands document content rather than matching against a template, which means the supported document list is not a list at all. It’s every PDF you work with.

Three things determine whether AI Capture can process a document:

It’s a PDF: AI Capture is optimised for digital PDF documents – native PDFs, exported PDFs, and digitally generated files.

A profile is configured: Each document type needs a profile that defines which fields to extract. Configuration takes minutes and requires no technical expertise.

The fields exist in the document: AI Capture extracts what’s there. If a field is defined in the profile and present in the document, it will be captured regardless of where on the page it appears.

Finance & Accounts Payable

Invoices · Purchase Orders · Credit Notes · Remittance Advices · Statements · Receipts

Typical extracted fields: Vendor name, invoice or PO number, date, total amount, payment terms, due date.

Legal & Compliance

Contracts · NDAs · Agreements · Compliance Documents · Correspondence

Typical extracted fields: Party names, contract reference, effective date, expiry date, matter number, document classification.

Human Resources

HR Forms · Onboarding Paperwork · Employee Records · Timesheets · Appraisal Documents

Typical extracted fields: Employee name, ID, document type, department, start date, form classification.

Operations & Logistics

Delivery Notes · Service Tickets · Packing Slips · Goods Receipt Notes · Work Orders

Typical extracted fields: Delivery or ticket number, date, location, carrier, quantities, recipient details.

Your Document Type – Not listed here? If it’s a PDF, AI Capture can handle it. Any document type with a configured profile is supported.

What about scanned documents or image files?
For TIFF, JPEG, PNG, or workflows with strict data residency requirements where content cannot leave your infrastructure, see Advanced Capture – Docsvault’s Secure Local Data Extraction.