Automatic Data Capture – Secure Local Data Extraction
Capture Document Data – Without Sending Files Outside
Advanced Capture extracts data from scanned paper, image files, and PDFs using OCR and rule-based extraction. Everything runs locally within your environment, ensuring complete privacy with no external AI or cloud processing.
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One of the most challenging elements of digital transformation is information – how to manage the high volume and variety of content flowing into and out of an organization every minute.
Docsvault Advanced Capture Solution assists organizations in controlling the flow of information entering their enterprise. Using OCR, OMR, NLP technologies and rule-based data recognition, Docsvault identifies and captures valuable information from paper documents, PDFs, or image files and converts them into structured, usable data – all processed locally within your environment.
Why use Advanced Capture?
Advantages of combining data capture with document management software
Docsvault helps companies of all sizes to process any documents such as contracts, agreements, medical records, memos, invoices, purchase orders, delivery slips, HR Forms, etc. and extract predefined information from them.
Docsvault’s Advanced Capture Solution consists of advanced scanning engine that automates the capture process with an advanced import component that handles automatic filing based on predefined rules.
Docsvault Advanced Capture Solution automates the scanning process using Optical Character Recognition (OCR) , Optical Mark Recognition (OMR) and NLP (Natural Language Processing) technologies combined with rule-based extraction. It detects document labels, keywords, and patterns to accurately capture index values while keeping processing fully local.
The system learns from every indexing correction your team makes, progressively increasing accuracy and reliability without complex reconfiguration. Captured data is used for naming, indexing, and filing documents directly into your Docsvault document management system.
Simplify Document Processing
Data capturing involves the following steps:
- Intelligent Data Extraction
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- Capable of extracting data from both structured (e.g., invoices, purchase orders) and unstructured documents (e.g., emails, contracts).
- Recognizes complex data points, including names, dates, transaction details, and specialized fields.
- Machine learning models continually improve data extraction accuracy, adapting to new document types and formats over time.
- Optical Character Recognition (OCR) Integration
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- Converts scanned documents and images into editable, searchable text.
- Enables the digitization of historical paper-based records, allowing organizations to transition into a fully digital environment.
- Automated Classification and Indexing
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- AI and machine learning extract key information from documents using template-based recognition.
- The system learns and adapts as it encounters new document formats, with operators’ corrections improving its accuracy over time.
- The software remembers corrections and patterns, allowing it to automatically extract data when similar documents are processed in the future.
- Data Validation and Quality Control
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- Operators or entry-level employees perform a visual check on the scanned image to ensure data accuracy.
- If data doesn’t meet pre-set standards, the system flags an exception and highlights fields that need correction.
- Adaptive AI ensures continuous improvements in accuracy, tailoring capture processes to each organization’s specific needs.
- Automated Filing and Approval
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- Docsvault’s Intelligent Capture Solution combines advanced scanning software that captures data with a sophisticated import feature that enables automated document filing based on predefined rules.
- Routes documents for approval manually or automatically to the appropriate individuals or groups based on criteria like document type or required approvals.
- Approvals can be managed from anywhere using a web browser or mobile app.
